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ASD FAQ

 
 
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ASD Program Description

 
  Frequently Asked Questions


Click here for FAQs on these topics:

ASD FAQs For Families

ASD FAQs For Service Providers

 

  ASD FAQs For Families

Who is eligible?

To register for the online waiting list and to be enrolled in the ASD Program:

  • The person must have a diagnosis, defined in DSM-V as Autism Spectrum Disorder (OR have been previously diagnosed under DSM-IV with Autism, Asperger's Syndrome, PDD-NOS, Rett Syndrome, or Childhood Disintegrative Disorder), as determined and signed by a licensed psychiatrist, physician, or psychologist who specializes in autism spectrum disorders.
  • The person must live in Boulder County.
  • The person is at least 3 years of age and under 22 years of age.
  • The person must live at home with his or her parents or guardian.
  • The person is not eligible for or receiving other services funded by the Colorado Division for Intellectual and Developmental Disabilities through Imagine! (Individuals with autism who have intellectual deficits or adaptive skills deficits are often already eligible for Imagine! services funded by the State of Colorado).

Who is not eligible?

  • Families receiving FSSP funded grants for the child with autism. Children enrolled in Early Intervention Services.
  • Persons receiving other services funded by the Colorado Division for Intellectual and Developmental Disabilities through Imagine!

What are some examples of services I can order?

  • Speech, occupational and physical therapies, behavior therapies, counseling, psychological or psychiatric assessment and consultation, social integration activities and therapeutic recreation & fitness activities. The outcomes of the services will result in a positive change that relates to your plan for the three years of enrollment.

What are some examples of services or supports that will not meet approval in this program?

  • Nutritional supplements, medications, summer camps without a plan for behavior support/social integration, tickets for entertainment, meals, and other expenses that families with children who do not have an ASD would typically encounter.
  • Expenses for activities that do not support the expectation of a significant improvement in the individual’s future.

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Where can I get more information?

What if I still have some allocated funds remaining by the end of June?

  • The family assumes financial responsibility for services delivered that exceed the annual allocation.

What if I use all of my allocation before the end of June?

  • The family assumes financial responsibility for services delivered that exceed the annual allocation.

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What if I want to use a service that is not listed on the ASD web store?

  • Please see the Steps to Become a Provider listed in the section titled ASD FAQs For Service Providers.

What if I want to use ASD funds to purchase therapeutic equipment rather than a service?

  • Equipment items must be included in the 3 Year Plan created at the onset of the Program or revised at the start of the 2nd or 3rd Year. Equipment Orders require a 4 Step process as outlined in the ASD Program Manual. A letter of recommendation from a therapist or professional must be submitted as well as an online Plan for Use, which can be crafted by the family or a therapist. The Plan should include:
    · how the product will be used
    · who will assist with its implementation/use
    · what will exactly be accomplished with the use of this product
    · how will outcomes/success be measured
  • Families must provide in their online Order all details on the desired items: product name, model number, specifications, cost plus shipping/handling, and the website or phone number for the ASD Program Coordinator to contact for the purchase.

With my busy schedule, I do not have time to research providers, order services, or manage my allocated resources. Can I get help?

  • To remain cost-effective, the program must be family-directed. The ASD Program Coordinator is not able to provide Case Management for all participants. However, the Program Coordinator offers several orientation sessions at the beginning of each fiscal year which include small-group time for families to work with each other on Overall Plan Goals for their children. The creation of the 3 Year Plan budgets is a back-and-forth process in which each family gains input and feedback from the Program Coordinator. As time allows, the Coordinator may point a family in the direction of services to consider based on the expressed needs and challenges of their child.
  • Families are encouraged to consult their child’s school team and therapists for professional recommendations. They may also consider contacting the Autism Society of Boulder County for suggestions and recommendations at 720 272-8231 info.autismboulder@gmail.com.

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  ASD FAQs For Service Providers

What are the steps to become a contracted Service Provider with Imagine! for the ASD Program?

NOTE: Imagine!’s fiscal year runs from July 1 to June 30. Contracts are renewed each June for the upcoming fiscal year. Provider applications must be submitted by March 1 to be processed for the current fiscal year. Applications received after March 1 will be held for the next fiscal year.

Step 1

A provider must be requested by a family enrolled in the ASD program to be considered a candidate for the contract process. Please complete the online Provider Application form at: http://www.imaginecolorado.org/services-provider-app Please complete the entire 2 page form (generally Type 1 or 2). Be sure to attach Resume or CV when you email the completed form to Imagine!’s Contract Administrator, Kit Peiffer.

 

You will be contacted by the ASD Program Coordinator for additional information regarding:

  • Name of the family requesting your services.
  • Credentials and education.
  • Experience serving individuals with developmental disabilities, including any specialties such as ASD, Behavioral, etc. for ages 3-22;
  • Languages spoken.
  • Cities where you work.
  • Brief description of each service to be offered to ASD families. Each service must be itemized for the web store with rate per hour or half-hour.
  • Step 2

    Upon review, an Imagine! contract packet is mailed to the provider. This step requires the following information:

    • Signed Contract, including all applicable exhibits and completed HIPAA addendum.
    • Completed W-9 with Employer Identification Number (EIN) & proof of business registration with CO Secretary of State.
    • Imagine! Exhibit 1 - “Services to be performed”;
    • Pinnacol “Declaration of Independent Contractor Status” Form or Worker’s Compensation Insurance - current certificate;
    • Central Registry of Child Protection Form;
    • Release Authorization for criminal background check;
    • Proof of General Liability and Professional Liability Insurance (Current Certificate of Insurance) in the amounts of $1,000,000 for each;
    • If Applicable, for vehicles used to transport clients, submit proof of Automobile Liability Insurance with a minimum combined single limit of $1,000,000 for each accident for any company vehicle or minimum liability insurance coverage of $300,000 per accident for any personal vehicle;
    • Copy of Licensure or Professional Certification (Current license);
    • 2 Letters of Recommendation;

    Step 3

    Upon successful completion of Imagine!’s contract process, the provider receives a welcome letter outlining:

    • Service Authorizations
    • Billing procedures
    • Submission of progress notes and recommendations to the family

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    What should I know about billing for the ASD Program?

    Service Provider agrees:

    1. Services must be authorized (receipt of Service Authorization) to bill Imagine! each month.
    2. Send invoice to Imagine! (Attn: ASD Program) by the 3rd business day of the month following delivery of services. Invoice must include: child's name, specific service, dates services were delivered, rate and total due.
    3. Invoices should be addressed to Attn: ASD Program and may be faxed to 303 665-2648 or emailed to the ASD Program Coordinator
    4. Submit brief progress notes to the family.

    What should I know about progress notes for families in the ASD Program?

    • The ASD Program values the progress of participants in ASD services. Since the ASD Program is self-directed by the family, it is not only beneficial, but crucial for the family to monitor the progress of their family member.
    • Therefore, all providers are required to submit thorough, detailed and regular progress notes and recommendations directly to the families. Families will summarize providers’ notes online on a bi-annual basis as ASD Progress Updates. On occasion, the ASD Program Coordinator may also request progress information directly from the provider as well. These notes are kept in strict confidence and filed in a locked filing cabinet, per HIPAA Rules of Confidentiality. Progress notes are reviewed and maintained as a record of accountability for how ASD funds are spent.

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    Contact:  ASD Program Coordinator