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  Frequently Asked Questions


Click here for FAQs on these topics:

ASD FAQs For Families

ASD FAQs For Service Providers

 

  ASD FAQs For Families

Who is eligible?

  • Persons with a diagnosis, defined in DSM-IV of Autism, Asperger's Syndrome, PDD-NOS, Rett's Disorder, or Childhood Disintegrative Disorder, determined and signed by a licensed psychiatrist, physician, or psychologist who specializes in autism spectrum disorders.
  • The person is at least three years of age and less than 22 years of age.
  • The person is living at home with his or her parents or guardian.
  • The person is not eligible for, nor receiving other services funded by the Colorado Division for Developmental Disabilities through Imagine! (Persons with autism who have intellectual deficits are often already eligible for Imagine! services funded by the State of Colorado.)
  • The person lives in Boulder County.

Who is not eligible?

  • Families receiving FSSP funded grants for the child with autism. Children enrolled in Early Intervention Services.
  • Persons receiving other services funded by the Colorado Division for Developmental Disabilities through Imagine!

What are some examples of services I can order?

  • Speech, occupational and physical therapies, behavior therapies, counseling, psychological or psychiatric assessment and consultation, integrated social activities where responsible parties follow a behavior/social development and document results of that plan. The outcomes of the services will result in a positive change that relates to your plan for the three years of enrollment.

What are some examples of services or supports that will not meet approval in this program?

  • Bus passes, medications, recreation and leisure activities without a behavior/social development plan, tickets for entertainment, tuitions to classes where others in the class are not enrolled because of an ASD (i.e. a pottery class), meals, and other expenses that families with children who do not have an ASD typically endure.
  • The service is intended to make a significant change in the individual's future. The service is not intended to mitigate existing expenses, without the expectation of a significant change. Certainly, a specific recreation activity may elicit a pleasurable experience. This, in and of itself, would not meet with approval. A plan that contained therapy or intervention to generalize this same result across a number of new activities, where pleasure had previously not been evident, is more likely to meet with the intent of the program.

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Where can I get more information?

What if I still have some allocated funds remaining by the end of June?

  • Allocated funds will not be carried beyond June 30 of any year. This is a use it or lose it policy.

What if I use all of my allocation before the end of June?

  • The family assumes financial responsibility for services delivered that exceed the annual allocation.

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What if I want to use a service that is not listed on the ASD web store?

  • Please find and follow the Step by Step listed in the next section titled ASD FAQs For Service Providers.

What if I want to use ASD funds to purchase a product rather than a service?

  • Products must be pre-approved and fall within ASD Program guidelines and the 3 Year Plan goals submitted at the onset of the Program. Requests for products can be submitted through the Imagine! ASD web store by ordering a 'Generic Item'. ALL requests for a product MUST include a Plan for Use. The Plan can be put together by the family or by a therapist. However, a letter of recommendation from a therapist or professional should also be submitted. At the bare minimum, the Plan should include:
    · how the product will be used
    · who will assist with its implementation/use
    · what will exactly be accomplished with the use of this product
    · how will outcomes/success be measured
  • Families must provide in their request all details on the desired product, particularly the exact cost, including shipping/handling, and the website or phone number for the ASD Program Coordinator to contact and place the order.

With my busy schedule, I do not have time to be researching providers, ordering services, or managing my allocated resources. Can I get help?

  • Yes, families can direct their ASD funds towards service assistance. Please log in to the ASD web store and order ASD Service Coordination under the Family Assistance and Coordination Category.
  • Families may also consider contacting the Autism Society of Boulder County for suggestions and direction at 720 272-8231 or info.autismboulder@gmail.com

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  ASD FAQs For Service Providers

What does it take to become a contracted Service Provider for the ASD Program?

NOTE: Imagine! fiscal year operates July 1-June 30. Contracts are renewed each June for the upcoming fiscal year. Requests for new providers must be submitted by March 1 to be processed for that current fiscal year. Requests after March 1 will be held for the upcoming fiscal year.

Step 1

The family or provider should email the following information to the ASD Program Coordinator:

  • Individual name and title
  • Business name
  • Email address
  • Website
  • Mailing address
  • Phone and fax #
  • Credentials and education
  • Experience serving individuals w/ developmental disabilities, including specialties such as ASD, Behavioral, etc. for ages 3-22
  • Bilingual? And languages
  • Cities where you work
  • Brief description of each service to be offered to Imagine! families- Please note: each service offered must be itemized now in order to list on Imagine! web store
  • Rate per each service and priced per hour or 1/2 hr.
  • Tax ID#, EIN, or Social Security #

Step 2

Upon review, an Imagine! contract packet will be mailed to the provider. This step will require the following information:

  • Signed Contract, including all applicable exhibits and completed HIPAA addendum
  • Completed W-9
  • Imagine!Insurance and Service Rate Information Sheet
  • Pinnacol “Declaration of Independent Contractor Status” Form or Workman’s Compensation Insurance - current certificate
  • Central Registry of Child Protection Form
  • Release Authorization for criminal background check
  • Proof of General Liability and Professional Liability Insurance (Current Certificate of Insurance) in the amounts of 1 million for each
  • If Applicable, f or vehicles used to transport clients, submit proof ofAutomobile Liability Insurance with a minimum combined single limit of $1,000,000 for each accident for any company vehicle or minimum liability insurance coverage of $300,000 per accident for any personal vehicle.
  • Copy of Licensure or Professional Certification (Current license)
  • 2 Letters of Recommendation

Step 3

Upon successful completion of Imagine! contract process, the provider receives a Welcome letter outlining:

  • Service Authorizations
  • Billing
  • Submission of progress notes and recommendations to the family

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What should I know about billing for the ASD Program?

Service Provider agrees:

  1. Services must be authorized (receipt of Service Authorization) to bill Imagine! each month.
  2. Bill Imagine! (Attn: ASD Program) by the 5th day of the month following services.  Bill must include: child's name, specific service, dates services are delivered, rate and total due.
  3. Bills should include Attn: ASD Program and may be faxed 303 665-2648 or emailed to the ASD Program Coordinator
  4. Submit brief progress notes to the family.

What should I know about progress notes for families in the ASD Program?

  • The ASD Program places a strong emphasis upon the progress and findings of its participants in ASD services. Since the ASD Program is one of self-direction by the family, it is not only beneficial, but crucial for the family to monitor the progress of their family member.
  • Therefore, all providers are required to submit thorough, detailed and regular progress notes and recommendations directly to the families. Families will report to the ASD Program on a bi-annual basis regarding progress. On occasion, the ASD Program Coordinator may also request this information from the provider as well. These notes are kept in strict confidence and filed in a locked filing cabinet, per HIPAA Rules of Confidentiality. Progress notes are reviewed and maintained as a record of accountability on how ASD funds are spent.

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Contact:  ASD Program Coordinator